AGM/EGM

Articles

How many votes do we need for an EGM/AGM to count?
How many votes to make an AGM count?
How much notice do we need to give our members for an EGM/AGM?
For both AGMs and EGMs you need to give members 10 days notice.
Should I do an online or in-person election?
Both online and in-person elections have advantages. Elections done in person can be tied to a social event in order to encourage attendance. This can make the election a fun and interactive event, but minutes must be taken and the committee is...
Who can vote/run in an EGM/AGM?
To vote in an EGM/AGM, you need to be a member of the society and a student at the University of Leeds. To run in an EGM/AGM, you need to be a member of the society. If you want to run for any of the core committee positions (President, Secretary...
What is the difference between an AGM and an EGM?
An AGM (Annual General Meeting) is a compulsory election held once a year to elect the new committee of a society. AGMs should happen within 395 days of each other. An EGM (Extraordinary General Meeting) is an election that can be held at any time ...
What are the rules for an AGM/EGM?
Can be held in-person or online. The date of the AGM must be well-advertised to members on your LUU webpage as well as your preferred Social Media platforms.  10 working days notice must be given to members prior to the date of your AGM.&nbs...
I want to run for a position, what do I have to do?
You must provide a manifesto (why would you be good for the role, experience, what can you bring to it, any ideas for progression etc.) - this can be distributed before or just presented at the AGM. For the “exec” committee positions (...
How does voting work?
Types of vote: Ballot papers, online. In order to be eligible, voters must be current members of the society and be current students of the University of Leeds. R.O.N (Re-open nominations) must always be given as a voting option - i.e. if the vot...
How do I set up an online election?
You can set up your own online election using your individual log in https://voting.luu.org.uk/login/?redirect=/admin/elections/    Alternatively you can email activities@leeds.ac.uk to set up an online election. Please include t...
I want to make a change to the Constitution, how do I do this?
Any changes or additions that you would like to be made to your society’s constitution can be done at the AGM/EGM. The committee can process these like a general vote with society members (kind of like a committee election, release the idea ...
How do I take minutes at an AGM/EGM?
Include the date, timings of events, main points discussed, attendance and who voted (how many votes for each candidate), and any other business discussed. Sample order of events: Date/Times & Location (optional), List of attendees, President&...
How does the AGM/EGM work?
President (ie. club captain/station manager etc.) usually chairs the meeting, conducting, guiding the direction of the meeting. In charge of informing members of any rules, setting an agenda and guiding the direction of the meeting.  Secretar...
What happens after an AGM/EGM?
Send meeting minutes to the Activities Team ( activities@leeds.ac.uk ). If you did an in-person election, you should also send a list of people who attended the AGM/EGM so we can check that everyone who voted is a member. The minutes should say e...