AGM/EGM

How many votes to make an AGM count?

For both AGMs and EGMs you need to give members 10 days notice.

Both online and in-person elections have advantages. Elections done in person can be tied to a social event in order to encourage attendance. This can make the election a fun and interactive event, but minutes must be taken and the committee is...

To vote in an EGM/AGM, you need to be a member of the society and a student at the University of Leeds. To run in an EGM/AGM, you need to be a member of the society. If you want to run for any of the core committee positions (President, Secretary...

An AGM (Annual General Meeting) is a compulsory election held once a year to elect the new committee of a society. AGMs should happen within 395 days of each other. An EGM (Extraordinary General Meeting) is an election that can be held at any time ...

Can be held in-person or online. The date of the AGM must be well-advertised to members on your LUU webpage as well as your preferred Social Media platforms.  10 working days notice must be given to members prior to the date of your AGM.&nbs...

You must provide a manifesto (why would you be good for the role, experience, what can you bring to it, any ideas for progression etc.) - this can be distributed before or just presented at the AGM. For the “exec” committee positions (...

Types of vote: Ballot papers, online. In order to be eligible, voters must be current members of the society and be current students of the University of Leeds. R.O.N (Re-open nominations) must always be given as a voting option - i.e. if the vot...

You can set up your own online election using your individual log in https://voting.luu.org.uk/login/?redirect=/admin/elections/    Alternatively you can email activities@leeds.ac.uk to set up an online election. Please include t...

Any changes or additions that you would like to be made to your society’s constitution can be done at the AGM/EGM. The committee can process these like a general vote with society members (kind of like a committee election, release the idea ...

Include the date, timings of events, main points discussed, attendance and who voted (how many votes for each candidate), and any other business discussed. Sample order of events: Date/Times & Location (optional), List of attendees, President&...

President (ie. club captain/station manager etc.) usually chairs the meeting, conducting, guiding the direction of the meeting. In charge of informing members of any rules, setting an agenda and guiding the direction of the meeting.  Secretar...

Send meeting minutes to the Activities Team ( activities@leeds.ac.uk ). If you did an in-person election, you should also send a list of people who attended the AGM/EGM so we can check that everyone who voted is a member. The minutes should say e...