I want to invite an external speaker; where do I start?

The process below is in place to make sure we can continue to invite a diverse range of speakers onto campus and that we don’t have to refuse platform to anyone.

An external speaker counts as anybody who is not a member of your society coming to do a talk, hold a workshop, host an event or debate an issue.

University staff count as an external speaker if they are not coming to speak on their speciality area, i.e. if a French professor is coming to talk about French studies, that’s fab and they don’t need an External Speaker Form. But if they were coming to talk about public transport in Britain then they would need an External Speaker Form.

Step One

Whether you are inviting an external speaker on to campus or off campus, if it is part of your society event you need to fill out this form at least two weeks before the event.

If you’ve got more than one external speaker coming to the same event, they can all be noted in one form.

Step Two

A trained member of LUU staff will determine if the speaker is potentially high-profile or controversial and you will either:

  • Be told you are able to go ahead with the event
  • Invited to a meeting so we can talk through your event and see whether you need any additional support, make sure the event is managed well, and that the risks are assessed. You’ll be asked to fill out another form too which we will send to you before the meeting.